Florida Law defines a public record as any material prepared in connection with the official business of a government agency that is intended to perpetuate, communicate or formalize knowledge. Public records include documents, papers, letters, maps, books, tapes, photographs, films, sound recordings or other material, regardless of physical form or characteristic, made or received in connection with the transaction of official business of a government agency. Florida Law requires government agencies to provide public records in the format requested if the records already exist in that format. If not, a government agency is not required to convert public records to another format to fulfill a public records request.
Florida law provides for the following fees for the provision of public records. If no fee is prescribed by law, the custodian of the public record may charge the actual cost of duplication of the record.
- Up to 15 cents per one-sided copy for duplicated copies of not more than 14 inches by 8 1/2 inches;
- No more than an additional 5 cents for each two-sided copy;
- CD or DVD is $3.00 each;
- For all other copies, the actual cost of duplication of the public record;
- The charge for copies of county maps or aerial photographs supplied by county constitutional officers may also include a reasonable charge for the labor and overhead associated with their duplication;
- An agency may charge up to $1 per copy for a certified copy of a public record;
- If the nature or volume of public records requested to be inspected or copied pursuant to this subsection is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both, the agency may charge, in addition to the actual cost of duplication, a special service charge (33% increase beyond direct salary cost to reflect related benefits costs), which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both. The first 30 minutes to safeguard the records during inspection is provided at no cost with any additional time provided per the special service charge;
- If materials are to be mailed, the actual cost of postage may be added to other charges indicated in the preceding paragraphs.
The Public Records Act can be found in Chapter 119 of the Florida Statutes at the following link:http://www.leg.state.fl.us/Statutes
For all Public Records Requests please contact the City Clerk or visit our
Public Records Center
City of St. Petersburg Custodian of Public Records
Chan Srinivasa, City Clerk
Phone: 727-893-7448 Fax: 727-892-5102
Mailing Address: P.O. Box 2842, St. Petersburg, FL 33731
E-mail a public records request to Chandrahasa.Srinivasa@stpete.org